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We are recruiting to fill the position below:

Job Title: Administrative and Finance Officer

Location: Addis Abeba, Ethiopia

Institution: ECOWAS Commission

Grade: P3

Division: Permanent Representation to the AU

Role Overview

• Under the supervision of the ECOWAS Representative Resident to the AU the incumbent shall coordinate the Administrative and Finance functions of the Permanent Representation

Role and Responsibilities

• Assist with the coordination planning and control of the activities of the Permanent Representation
• Manage the preparation of the Permanent Representation’s budget
• Monitor the implementation of the Permanent Representation’s budget and programs
• Contribute to the development of the Permanent Representation’s budget
• Identify the operational needs of the Permanent Representation
• Develop and supervise the implementation of the Representation’s Annual Procurement Plan
• Ensure the smooth operation of the ongoing administrative functions including work environment space equipment information storage and retrieval system
• Monitor payments to vendors and individual contractors for services rendered
• Coordinate shipment or freight customs clearances and the preparation of all related documentation
• Validate information provided to staff regarding office administration and IT procedures
• Assist with planning organizing and overseeing the administrative functions
• Assist with monitoring and meeting the administrative and material needs of the Permanent Representation and in the preparation storage and retrieval of requisite records
• Provide administrative support for the procurement process
• Prepare the periodic status reports including drafting of briefs minutes of meetings speeches letters and other relevant documents as needed for review
• Ensure a properly maintained filing system for administrative documents
• Perform the daily weekly and monthly financial activities required for the proper preparation of financial statements
• Oversee and review posting of transactions into the accounting system
• Prepare periodic reports including monthly quarterly and annual financial reports
• Ensure bank reconciliations
• Perform other tasks which may from time to time be assigned by the line supervisor

Academic Qualification and Experience

• Bachelor’s degree in Administration Finance Social Sciences Humanities or a related field from a recognized University
• Five years of professional experience in procurement managing finance and budget operations in international or multinational organizations
• Knowledge of ECOWAS financial regulations administrative procedures procurement Tender Code and staff regulations
• Knowledge and technical competence to consolidate financial statements for inclusion in ECOWAS financial statements to be audited and ability to respond to internal or external audit observations
• In-depth practical knowledge of cash management practices policies and procedures and the ability to make appropriate recommendations to improve their accuracy security timeliness and efficiency

Age limit:

• Be below 45 years old This provision does not apply to internal candidates. 

ECOWAS Key Competencies:

• Ability to persuade or influence others to consider a certain point of view adopt a new idea or implement new methods and practices
• Ability to lead a team of trainees or junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities
• Ability to respect chain of command in an appropriate manner
• Ability to resolve challenges that occur with minimal direction and or to recommend and explain solutions or alternatives for approval
• Ability to utilize the Code of Ethics to manage self others information and resources
• Ability to mentor others and create feedback loops with supervisors colleagues and subordinates to build strong working relationships and improve performance
• Contribute to maintaining organizational unit’s performance goals and standards
• Interpersonal skills with ability to keep a client informed of progress or setbacks in projects relevant to timeline quality and quantity
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions
• Ability to establish and sustain professional credibility with clients and stakeholders in a manner that anticipates their needs mitigates issues and carefully balances professional obligations with the need to be sensitive and responsive to their needs
• Ability to counsel advise consult and guide others on matters pertaining to assigned client service responsibilities and established client service standards
• Demonstrate respect for cultural differences fairness and ability to relate well with people from varied backgrounds nationality gender ethnicity race and religion
• Understanding of diverse cultural views especially within West Africa with sensitivity to group differences ability to challenge bias and practice tolerance and empathy
• Ability to listen actively consider people’s concerns and apply judgement tact and diplomacy
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
• Ability to encourage empower and advocate for people in an unbiased and transparent manner
• Knowledge of ECOWAS institutions sectors programmes and policies
• Knowledge of ECOWAS internal operational requirements of programs projects services and systems required to achieve work assignments and meet performance goals
• Knowledge of rules and procedures of ECOWAS associated with assigned responsibilities and ability to explain these clearly to others
• Knowledge of the ECOWAS culture structures and performance issues and priorities impacting assigned responsibilities
• Knowledge of member states development trends indicators challenges and opportunities as it relates to project or programme assigned to own position
• Ability to study data and information from a variety of sources identify anomalies trends and issues present findings and make recommendations
• Ability to break down problems or processes into key parts to identify and solve gaps in service quality assurance compliance and performance targets
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information including stakeholders regional institutions and internal committees
• Demonstrate operational computer proficiency using appropriate tools
• Ability to make sound use of graphics and tables to effectively present numerical data write semi-complex technical reports or proposals and edit or check templates letters and other documents
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means
• Exhibit interpersonal skills make presentations express opinions and debate ideas with others in a constructive manner
• Proficiency in information communication technologies ICT
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community English French or Portuguese Knowledge of an additional one will be an added advantage
• Ability to develop and implement an individual action plan for achieving specific work goals
• Ability to identify organize and monitor tasks throughout to facilitate execution
• Ability to contribute or lead on projects as per accepted project management standards and techniques to coordinate contributions by others to set and meet deadlines
• Ability to organize work set priorities and work within timelines giving attention to details stakeholders indicators and risks
• Ability to identify collect and assess indicators to monitor performance and take proactive remedial action as required

ECOWAS Work Environment:

• ECOWAS provides a work environment that reflects the values of gender equality, diversity, integrity and a healthy work-life balance.
• We are committed to ensuring gender parity in the organization and therefore, we encourage women to apply for positions that suit their competencies.
• Individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are also highly encouraged to apply.
• Diversity, Equity and Inclusion is at the heart of ECOWAS’s workforce.

Salary

•  UA 49,106.81/USD 56,591.37 Annually. 

Application Closing Date

30th April, 2026. 

How to Apply

Interested and qualified candidates should send their Curriculum Vitae, Cover letter and Application form to: b60adminfinanceoff@ecowas.int using the job title as the subject of the email.

Click here to download the application form (Docx.)

Note

• Failure to comply with any of these requirements will result in the cancellation of the application.
• All should be sent by email to the relevant email address against each position before the deadline.
• The application will not be considered if one of the Mandatory documents is not attached.

Assessment method:

• Assessment of qualified candidates may include a written exercise and a competency based interview.

Disclaimer:

• Selection and appointment will be subject to background and reference checks and other administrative requirements.
• ECOWAS does not charge for any application, processing, training, interviewing, testing in connection with application or recruitment processes and does not concern itself with information on applicants’ bank accounts.
• This vacancy is subject to local recruitment, in accordance with Article 9.3 of the ECOWAS Personnel Regulations (revised in 2021).
• All staff in General Services and related categories will are recruited from among ECOWAS citizens residing in the Member State where the vacancy is advertised.
• A staff member subject to local recruitment will not be entitled to allowances or benefits applicable exclusively to international recruitment.

Interested and qualified candidates should apply through:

b60adminfinanceoff@ecowas.int